Restricting usage of NEOSYS to licence period

Entering NEOSYS licensing information

If adding more than one licence to cover historical years, especially when adding licences for the first time, be careful to add the licences in reverse order (i.e. latest first then the older licences backwards in date order). This way users are less likely to be briefly locked out of current periods, which may happen as soon as the first licence is entered. Use the following code in maintenance mode to view the licences already entered in the database.

CHKLIC

The Following steps are done in NEOSYS maintenance mode (F5).

Step 1 – Generate “licencetext”

Depending on what licence you want to grant, enter the following command. It will show a line of “licencetext” including the computerid and databaseid.

ADDLIC modulenames fromdate uptodate daysgrace

modulenames can be any combination of the following, separated by commas with NO spaces, or a single * to allow all modules.

1. MEDIA
2. JOBS
3. FINANCE
4. TIMESHEETS

Daysgrace is how many days after the licence expiry before NEOSYS starts restricting creation of new documents to dates within the licence period.

All parameters are required and must appear in the order shown.

Example:

ADDLIC MEDIA,FINANCE 1/10/2009 31/10/2009 7

Step 2 – Request ”licencetext” from NEOSYS

Give the complete “licencetext” to NEOSYS Support who will provide the corresponding “licencecode” which is a 1-6 digit number.

Step 3 – Enter the licencetext and licencecode

Either enter the same command as in step 1 and enter the licencecode when prompted, or enter the following command. The format of the command is almost identical to step 1 but adds computerid databaseid licencecode.

ADDLIC modulenames fromdate uptodate daysgrace computerid databaseid licencecode

Example:

ADDLIC MEDIA,FINANCE 1/10/2009 31/10/2009 7 542684 1D63A3AC 13193

Restricting usage of NEOSYS to licence period

1. A NEOSYS software licence key is granted depending on the last paid up invoice licence period plus optional grace days.
2. The NEOSYS software prevents, after the grace period, creation of new documents not dated within the licence period.
3. The NEOSYS software does not at any time place any limitation whatsoever on the use of documents already created in the system or the creation of new documents dated within the licence period.
4. The intention of NEOSYS licence expiry is to allow the user to continue using the NEOSYS system normally for documents that apply to valid licence periods while at the same time, after a grace period after the expiry of the licence, to prevent them from entering new documents that are related to periods outside the valid licence periods.
5. Once the ADDLIC command has been used to grant any licence then usage of that database is thereafter subject to licensing restrictions.
   (Currently there are no usage restrictions prior to the first use of the ADDLIC command, however this may change in later versions of the NEOSYS software and no database may be used without valid licensing in place)

Example:

The last paid up invoice for software support and licence covered a licence period of one month from 1 Oct 2009 to 31 Oct 2009.

A licence key has been installed in the database for the same period and with a grace period of 7 days.

Up to 7th Nov 2009 users can create documents without restriction.

From the 8th Nov 2009 onwards:

1. Users can view and amend any document already created
2. Users can create documents dated up to 31 Oct 2009
3. Users *cannot* create any new document dated 1st Nov 2009 or later

When a user tries to save a new document that

1. does not fall within a valid licence period and
2. the current date is more than the number of grace days after the licence expiry date

the user will get the following message: