Restricting usage of NEOSYS to licence period

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Restricting usage of NEOSYS to licence period

  • A NEOSYS software licence key is granted depending on the last paid up invoice licence period plus optional grace days.
  • The NEOSYS software prevents, after the grace period, creation of new documents not dated within the licence period.
  • The NEOSYS software does not at any time place any limitation whatsoever on the use of documents already created in the system or the creation of new documents dated within the licence period.
  • The intention of NEOSYS licence expiry is to allow the user to continue using the NEOSYS system normally for documents that apply to valid licence periods while at the same time, after a grace period after the expiry of the licence, to prevent them from entering new documents that are related to periods outside the valid licence periods.
  • Once a licence has been entered in a database, then usage of that database is thereafter subject to licensing restrictions.
    (Currently there are no usage restrictions prior to entering any licence, however this may change in later versions of the NEOSYS software and no database may be used without valid licensing in place)

Example:

The last paid up invoice for software support and licence covered a licence period of one month from 1 Oct 2009 to 31 Oct 2009.

A licence key has been installed in the database for the same period and with a grace period of 7 days.

Up to 7th Nov 2009 users can create documents without restriction.

From the 8th Nov 2009 onwards:

  • Users can view and amend any document already created
  • Users can create documents dated up to 31 Oct 2009
  • Users *cannot* create any new document dated 1st Nov 2009 or later

When a user tries to save a new document that

  • does not fall within a valid licence period and
  • the current date is more than the number of grace days after the licence expiry date

the user will get the following message:

Licence period.jpg


Entering NEOSYS licensing information

If adding more than one licence to cover historical years, especially when adding licences for the first time, be careful to add the licences in reverse order (i.e. latest first then the older licences backwards in date order). This way users are less likely to be briefly locked out of current periods, which may happen as soon as the first licence is entered.

Use the following code in maintenance mode to view the licences already entered in the database. 

CHKLIC

The list of licences is generated as shown below

Licence list.png


The Following steps are done in NEOSYS maintenance mode (F5).

Step 1 – Generate “licencetext”

Depending on what licence you want to grant, enter the following command. It will show a line of “licencetext” including the computerid and databaseid. 

ADDLIC MODULENAMES FROMDATE UPDATE DAYSGRACE

All parameters are required and must appear in the order shown.

Generally support should just renew the licence similar to the previous licence unless otherwise instructed. All the required parameters (i.e. modulenames, licence period and days grace) are available in the list of licences report (CHKLIC) mentioned in the previous section.

If the prior licence allows more than 7 days grace, then the days grace for the new licence MUST be determined by NEOSYS accounts team (or whoever asked for the licence to be added).

If there are no prior licences, then the module names, licence period and days grace MUST all be decided by NEOSYS accounts team (or whoever asked for the licence to be added).

MODULENAMES can be any combination of the following, separated by commas with NO spaces, or a single * to allow all modules.

  • MEDIA
  • JOBS
  • FINANCE
  • TIMESHEETS

DAYSGRACE is how many days after the licence expiry before NEOSYS starts restricting creation of new documents to dates within the licence period.

Example: 

ADDLIC MEDIA,FINANCE 1/4/2016 30/6/2016 7

The output for the above code appears as shown below: 

╒═══════════════════════════════════TCL - 2══════════════════════════════════╕
│                                                                            │
│ :ADDLIC MEDIA,FINANCE 1/4/2016 30/6/2016 7                                 │
│                                                                            │
╘═══════╔═════════════════════════════════════════════════════════════╗══════╛
▒▒▒▒▒▒▒▒║ PLEASE GIVE THE FOLLOWING TEXT TO YOUR NEOSYS SUPPORT STAFF ║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒║                                                             ║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒║    "MEDIA,FINANCE 1/4/2016 30/6/2016 7 084505 225FAB0E"     ║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒║                                                             ║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒║               What is the verification code?                ║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒║<                                                           >║▒▒▒▒▒▒▒
▒▒▒▒▒▒▒▒╚═════════════════════════════════════════════════════════════╝▒▒▒▒▒▒▒

Step 2 – Request “licencecode” from NEOSYS

Give the complete “licencetext” (shown in the above output) to NEOSYS Admin, who will provide the corresponding “licencecode” which is a 1-6 digit number.

Step 3 – Enter the licencetext and licencecode

Either enter the same command as in step 1 and enter the licencecode when prompted, or enter the following command. The format of the command is almost identical to step 1 but adds computerid databaseid licencecode. 

ADDLIC modulenames fromdate uptodate daysgrace computerid databaseid licencecode

Example: 

ADDLIC MEDIA,FINANCE 1/4/2016 30/6/2016 7 542684 1D63A3AC 13193

Step 4 – Verify that the licence has been added successfully

Run CHKLIC in maintenance mode to generate the list of existing licences and verify that the new licence information has been added to this list.

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