Configuring NEOSYS Generally

Configuring letterhead

Configuring Letterhead

Configuring Client Security mark

All client installations are hardcoded with the name of the NEOSYS client allowed to use the software. This client mark is generated by the programmer and given to Technical Staff during installation and is a mandatory feature and cannot be removed. This Client security mark is printed on all documents generated out of NEOSYS and appears as below:

This can be changed in case the client's legal name changes.

This client mark can be displayed as an email hyperlink for all the reports generated (such as Media Diary, List of Ads Pending Booking, List of Invoices etc.) and this hyperlink can be configured by editing:

ED DOS SYSTEM.CFG

Line 10

Clearing files in database (done when you want to clean an old database)

This is to be done incase you want to clean an old database or clean a training database so that a client can enter fresh data. These commands DO NOT clear down the whole database and hence for new installations you need to download a fresh BACKUP.ZIP file from the NEOSYS website.

Clear data F5 CLEAROP (only clears transactions not reference files)

Clear suppliers F5 CLEARFILE SUPPLIERS

Clear Vehicles F5 CLEARFILE VEHICLES

Flush Index F5 FLUSH.INDEX

Clear all F5 CLEARALL (rather nasty command because clears all reference files as well)

Configuring backup procedures

See the System Configuration File on the NEOSYS Support Menu.

Non-Liability for Backup

If a NEOSYS client has not signed the standard NEOSYS contract which excludes liability then NEOSYS needs a specific agreement to the following:

Dear xxxxxxxx, 

NEOSYS has offered to setup a nightly backup of your NEOSYS data. 

We can only do this on condition that you will not hold NEOSYS liable for damages of any kind in the case that our backup procedure fails to 

meet its essential purpose in an emergency. 

You may make your own alternate parallel arrangements to ensure that the whole of the contents of the NEOSYS server are backed up sometime 

between 3am and 6am at night when NEOSYS system is shutdown. 

Please confirm your agreement. 

Best Regards, 
xxxx xxxx 
NEOSYS

Backing up the Images folder

The Images folder under the NEOSYS installation is used to upload images/artworks/files from the Job File section and hence needs to be backed up. NEOSYS will automatically backup this Images folder to the USB drive or other location (specified for the usual data backup) once a week. To configure this backup, RSYNC needs to be installed. Incase of old installations, please follow the Cygwin re-installation procedure at Setting_up_and_using_remote_support#Upgrading_SSHD_.2F_Cygwin.

In case we need to configure the Images folder backup at another location other than the usual daily backup location than we need to edit:

line 12 - and specify the Drive of the location to be backed up to. eg. E or F

Copying a single record from one database to another

You need to know the file name and record key of the record to be copied.

In this case the file is DEFINITIONS and the key is AGENCY.PARAMS

You can invent any old style 8.3 filename instead of C:\AGP.DAT in the following example

On the source computer:

F5
COPY DEFINITIONS AGENCY.PARAMS TO: (DOS C:\AGP.DAT)

On the target computer:

F5
COPY DOS C:\AGP.DAT (ON) TO: (DEFINITIONS AGENCY.PARAMS)

The (O) option is required to force overwrite of the existing

The (N) option means only copy if the target already exists. It is advisable to use it when you know that the target already exists to avoid misspellings in the command. It must be omitted if the target doesnt exist.

Allowing users temporary login as NEOSYS in maintenance mode

1. Get them to login with any name even NEOSYS
2. Get the to enter "?" for the pass without the quotes
3. NEOSYS will give them a lock like "NEOSYS 123456" which they must give you. You should not log out until the next step is completed
4. Follow the NEOSYS lock/key procedure using the full contents of the lock including the user name

(to allow access EXCEPT access to authorisation screen use a special number (not documented here) as the last number of the initial command)

1. Give them the key and get them to enter and proceed

Configuring upload of photoshop "cs2" jpg files

Photoshop version "cs2" produces jpg files that cannot be viewed in Internet Explorer.

A solution is to rename the files extension from .jpg to .psjpg before uploading.

"psjpg" files are an invention of NEOSYS and IIS must be configured to handle .psjpg files as follows:

Windows Server 2003 (doesnt work on XP)

1. Computer Management, Internet Information Server, Properties
2. Click MIME Types
3. Click New
4. Extension: psjpg
5. MIME Type: application/photoshop
6. Click OK,OK,OK
7. Restart IIS (Right click, All Tasks, Restart)