Configuring NEOSYS Finance System - Revision history

Nikhil: /* How to delete a company from the dataset? */

2014-08-20T11:31:51Z

How to delete a company from the dataset?

← Older revision		Revision as of 11:31, 20 August 2014
Line 110:		Line 110:
	[[File:Company_file.jpg]]		[[File:Company_file.jpg]]

	Once you confirm the above step, system will pop-up a message with the three options as below:		Once you confirm the above step, system will pop-up a message with the three options.

			Select the option shown below to delete the company.

	[[File:Company_file1.jpg]]		[[File:Company_file1.jpg]]

	~~Select the appropriate option to delete the company.~~

Nikhil: /* How to delete a company from the dataset? */

2014-06-18T13:12:50Z

How to delete a company from the dataset?

← Older revision		Revision as of 13:12, 18 June 2014
Line 106:		Line 106:
	Go to Finance menu, select the company file. To get the company details on the screen enter the code in the company cod field.		Go to Finance menu, select the company file. To get the company details on the screen enter the code in the company cod field.

	To delete the company press Alt + D and confirm once again after you get the screens as shown below:		To delete the company press Alt + D (Capital D and not small d)and confirm once again after you get the screens as shown below:

	[[File:Company_file.jpg]]		[[File:Company_file.jpg]]

Sandeep.neosys at 13:07, 1 September 2011

2011-09-01T13:07:15Z

← Older revision		Revision as of 13:07, 1 September 2011
Line 49:		Line 49:

	UTIL - this prepares maintenance to run the next command		UTIL - this prepares maintenance to run the next command
	CHK.~~INDEX~~ ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.VINDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
	FLUSH.INDEX		FLUSH.INDEX
	CLEARFILE BALANCES		CLEARFILE BALANCES
Line 64:		Line 64:

	UTIL - this prepares maintenance to run the next command		UTIL - this prepares maintenance to run the next command
	CHK.~~INDEX~~ ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.VINDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
	FLUSH.INDEX		FLUSH.INDEX

Sunny at 10:59, 7 February 2011

2011-02-07T10:59:12Z

← Older revision		Revision as of 10:59, 7 February 2011
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	LIST VOUCHERS DATE VOUCHER_PERIOD		LIST VOUCHERS DATE VOUCHER_PERIOD
	ED VOUCHERS AAAAC		ED VOUCHERS AAAAC


			==How to delete a company from the dataset?==

			This procedure can only be done by NEOSYS staff in the maintenance mode.

			Login to the maintenance window.

			Go to Finance menu, select the company file. To get the company details on the screen enter the code in the company cod field.

			To delete the company press Alt + D and confirm once again after you get the screens as shown below:

			[[File:Company_file.jpg]]

			Once you confirm the above step, system will pop-up a message with the three options as below:

			[[File:Company_file1.jpg]]

			Select the appropriate option to delete the company.

Steve: /* Deleting selected vouchers from open item statements */

2010-07-27T08:29:38Z

Deleting selected vouchers from open item statements

← Older revision		Revision as of 08:29, 27 July 2010
Line 90:		Line 90:

	After you list the vouchers in step 2 you will be able to see which ones (lines) you need to delete. The order in the edit is the same as the order in the list. Delete in reverse order, last lines first so the order is unchanged until you delete a line.		After you list the vouchers in step 2 you will be able to see which ones (lines) you need to delete. The order in the edit is the same as the order in the list. Delete in reverse order, last lines first so the order is unchanged until you delete a line.

			AAAA is the ORIGINAL account no and CCC is the company code

	SELECTVOUCHERS AAAA 1		SELECTVOUCHERS AAAA 1
	LIST VOUCHERS DATE VOUCHER_PERIOD		LIST VOUCHERS DATE VOUCHER_PERIOD
	ED VOUCHERS AAAAC		ED VOUCHERS AAAAC

Steve: /* Deleting unwanted historical unposted batches prior to commencing finance module */

2010-07-27T08:28:22Z

Deleting unwanted historical unposted batches prior to commencing finance module

← Older revision		Revision as of 08:28, 27 July 2010
Line 66:		Line 66:
	CHK.INDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.INDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
	FLUSH.INDEX		FLUSH.INDEX

			== Deleting selected vouchers from open item statements ==

			This may be useful in fixing some types of cross check balance errors. It must be done in maintenance mode using F5.

			=== Method 1 - Recreation ===

			Delete all and rebuild using CHK.ALLOC. This method is the easiest but takes longer and cannot be done while users are online.

			AAAA is the ORIGINAL account no and CCC is the company code

			DELETE VOUCHER.INDEX AAAACCC

			CHK.ALLOC

			=== Method 2 - Editing ===

			Direct editing using Ctrl+G, Ctrl+D, F9 and Esc.

			WARNING: You can easily delete the wrong entries. If so then use Method 2 to recover.

			WARNING: Do not remain in edit long if there are users online who might post to this account and company otherwise their posting will hang and maybe crash resulting in unrecoverably corrupt finance data requiring restoration of a backup and loss of all users work since the last backup.

			After you list the vouchers in step 2 you will be able to see which ones (lines) you need to delete. The order in the edit is the same as the order in the list. Delete in reverse order, last lines first so the order is unchanged until you delete a line.

			SELECTVOUCHERS AAAA 1
			LIST VOUCHERS DATE VOUCHER_PERIOD
			ED VOUCHERS AAAAC

Ashwin at 14:00, 14 February 2010

2010-02-14T14:00:55Z

← Older revision		Revision as of 14:00, 14 February 2010
Line 49:		Line 49:

	UTIL - this prepares maintenance to run the next command		UTIL - this prepares maintenance to run the next command
	CHK.~~VINDEX~~ ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.INDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
	FLUSH.INDEX		FLUSH.INDEX
	CLEARFILE BALANCES		CLEARFILE BALANCES
Line 64:		Line 64:

	UTIL - this prepares maintenance to run the next command		UTIL - this prepares maintenance to run the next command
	CHK.~~VINDEX~~ ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.INDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
	FLUSH.INDEX		FLUSH.INDEX

Ashwin at 12:47, 11 February 2010

2010-02-11T12:47:32Z

@@ Line 1: / Line 1: @@
 == Deleting unwanted historical unposted batches prior to commencing finance module ==
-This is irreversible so take a backup in case of errors. The process only deletes unposted records.
+This is irreversible so take a backup in case of errors. It is advisable to do this on test data first and then on main data. The process only deletes unposted records. At the time of writing, AF found no way to verify which exact version could be categorised as before or after 2009 and hence he suggests you should do this in test data first.
-This leaves some NEOSYS generated journals in the current period which have to deleted one by one manually from the Journal Data Entry screen.
+The instructions say LT 2008.12 or LT 0812 - "LT" means LESS THAN ie NOT including the period mentioned so it is the first period you want to KEEP!
-Change 2008.12 and 0812 to the first period that you want to KEEP!
+=== NEOSYS versions after mid-2009 ===
-NB. On older versions of NEOSYS before 2009 use CHK.INDEX instead of CHK.VINDEX and use two digit year "08.12" when selecting batches.
+==== Clearing both posted & unposted items ====
   F5
@@ Line 21: / Line 36: @@
   FLUSH.INDEX
-Notes:
+=== NEOSYS versions before mid-2009 ===
-#The instructions say LT 2008.12 or LT 0812 - "LT" means LESS THAN ie NOT including the period mentioned so it is the first period you want to KEEP!
+ F5
-#The WITH UNPOSTED and WITH LASTACTION phrases limit the clearing to unposted vouchers. If you remove these phrases to clear posted vouchers then you must also do CLEARFILE BALANCES which should only be done if there are no posted vouchers. In other words you cannot, with this procedure, clear some posted vouchers and not others.
+ SELECT BATCHES WITH YEAR_PERIOD LT "08.12"

Steve at 17:40, 19 May 2009

2009-05-19T17:40:12Z

← Older revision		Revision as of 17:40, 19 May 2009
Line 6:		Line 6:

	Change 2008.12 and 0812 to the first period that you want to KEEP!		Change 2008.12 and 0812 to the first period that you want to KEEP!

			NB. On older versions of NEOSYS before 2009 use CHK.INDEX instead of CHK.VINDEX and use two digit year "08.12" when selecting batches.

	F5		F5
Line 22:		Line 24:

	#The instructions say LT 2008.12 or LT 0812 - "LT" means LESS THAN ie NOT including the period mentioned so it is the first period you want to KEEP!		#The instructions say LT 2008.12 or LT 0812 - "LT" means LESS THAN ie NOT including the period mentioned so it is the first period you want to KEEP!
	~~#On older versions of NEOSYS before 2009 use CHK.INDEX instead of CHK.VINDEX~~
	#The WITH UNPOSTED and WITH LASTACTION phrases limit the clearing to unposted vouchers. If you remove these phrases to clear posted vouchers then you must also do CLEARFILE BALANCES which should only be done if there are no posted vouchers. In other words you cannot, with this procedure, clear some posted vouchers and not others.		#The WITH UNPOSTED and WITH LASTACTION phrases limit the clearing to unposted vouchers. If you remove these phrases to clear posted vouchers then you must also do CLEARFILE BALANCES which should only be done if there are no posted vouchers. In other words you cannot, with this procedure, clear some posted vouchers and not others.

Steve: /* Deleting unwanted historical unposted batches prior to commencing finance module */

2009-05-19T12:04:24Z

Deleting unwanted historical unposted batches prior to commencing finance module

← Older revision		Revision as of 12:04, 19 May 2009
Line 5:		Line 5:
	This leaves some NEOSYS generated journals in the current period which have to deleted one by one manually from the Journal Data Entry screen.		This leaves some NEOSYS generated journals in the current period which have to deleted one by one manually from the Journal Data Entry screen.

	Change 2008.12 and 0812 to ~~what~~ you want		Change 2008.12 and 0812 to the first period that you want to KEEP!

	F5		F5
	SELECT BATCHES WITH YEAR_PERIOD LT "2008.12" AND WITH UNPOSTED		SELECT BATCHES WITH YEAR_PERIOD LT "2008.12" AND WITH UNPOSTED
	DELETE BATCHES		DELETE BATCHES
			FLUSH.INDEX
	SELECT VOUCHERS WITH YEAR_PERIOD LT "0812" AND WITH LASTACTION "D"		SELECT VOUCHERS WITH YEAR_PERIOD LT "0812" AND WITH LASTACTION "D"
	DELETE VOUCHERS		DELETE VOUCHERS
			FLUSH.INDEX

	UTIL - this prepares maintenance to run the next command		UTIL - this prepares maintenance to run the next command
	CHK.~~INDEX~~ ("0" for all periods and delete all missing voucher entries and clear all empty index records)		CHK.VINDEX ("0" for all periods and delete all missing voucher entries and clear all empty index records)
			FLUSH.INDEX

			Notes:

	~~Note:~~ The instructions say LT 2008.12 or LT 0812 - LT means LESS THAN ie NOT including the period mentioned		#The instructions say LT 2008.12 or LT 0812 - "LT" means LESS THAN ie NOT including the period mentioned so it is the first period you want to KEEP!
			#On older versions of NEOSYS before 2009 use CHK.INDEX instead of CHK.VINDEX
			#The WITH UNPOSTED and WITH LASTACTION phrases limit the clearing to unposted vouchers. If you remove these phrases to clear posted vouchers then you must also do CLEARFILE BALANCES which should only be done if there are no posted vouchers. In other words you cannot, with this procedure, clear some posted vouchers and not others.